7 Keys to Delivering Extraordinary Service
By Bob Cooper
Start Delivering Exceptional Customer Service Today….
#1. Under promise and over deliver. If you apply this principle to your business, you can often exceed the customer’s expectations. As an example, when your competitors are asked how long it will take to do a minor service, they will typically tell the customer something like, “It’ll take an hour.” Unfortunately, they have now set an expectation in the customer’s mind. What they should have done was ask the customer how soon they need the vehicle. If the customer were to then respond by saying, “I need it by noon” (and it’s 9:00am), the service advisor now has three hours to complete a one hour job, and can pleasantly surprise the customer by getting it done before noon. It’s no different when you put together an estimate. If there is any way you can come in even a few dollars under that estimate, your customers will be thrilled when they come in to pick up their vehicle! Always under promise, and then look for every opportunity to over deliver.
#2. Make sure all of your employees follow the Marriott Rule. This rule states that any time a customer comes within twenty feet of any employee, the employee should smile and make eye contact. If the customer comes within ten feet of an employee, Marriott employees are asked to smile and give a salutation like “good morning.” At Elite we encourage you to have your employees not only smile and give a salutation, but also ask the customer, “Have you been helped yet?” Discuss this at your next employee meeting and watch employee morale, and customer satisfaction, go straight up!
#3. Empower your service advisors so they can put out small fires before they turn into more serious issues. All that you need to do is implement a shop management policy similar to the Ritz Carlton. At the Ritz, they empower all of their employees with a predetermined budget they can use for customer satisfaction. You should do the same. Set aside a small budget that your service advisors can use to resolve customer complaints on the spot, and long before you have to get involved. At the end of the quarter, your employees can receive a portion of the unused money!
#4. Be very careful in using the word “free.” Most people view something that’s free as being of little or no value. What you should do is tell your customer the service is “no charge.” This will send a strong message that there’s a value to the service, but you are setting the cost aside.
#5. Make a habit of always asking your customer “Is there anything else I can help you with?”. Obviously if you ask this question when you’re writing up the customer it can lead to additional sales, but beyond that, it’s a question you should ask throughout the entire customer experience. You should ask the very same question after the customer has authorized your recommended service, you should ask it at car delivery, and you should ask it when you have completed your customer follow-up call. The value in asking this particular question is that it shows the customer that you genuinely care about them, and that you embrace every opportunity to help them in any way possible.
#6. Always do what you say you are going to do. If you give a customer an estimate, then we all understand it to be just that: an estimate. On the other hand, if you tell a customer that the repair won’t run over $500.00, and you find later that it does, then you should pick up the difference. Not only is it the ethical thing to do, but that customer will sing your song for years to come, because people always enjoy dealing with people who make promises … and then deliver.
#7. Never forget – It’s what you do after the sale that counts. Follow-up thank you calls that are genuine and from your heart, are priceless.
For additional help creating an extraordinary customer experience, learn how you can team up with an industry leading shop owner who has gone through this process, and can walk you through it step by step.
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